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OmniFocus is a versatile project and task management tool that is widely used by businesses and individuals alike. With its comprehensive …
Starting at $4.99 per month
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What is OmniFocus?
OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.
Recent Reviews
Popular Features
- Task Management (12)10.0100%
- Mobile Access (12)10.0100%
- Scheduling (10)9.999%
- Resource Management (7)7.070%
Pricing
Web Add-On Subscription
$4.99
Cloud
per month
Cross-Platform Subscription
$9.99
Cloud
per month
OmniFocus 3 Standalone (Mac only)
$49.99
Cloud
per month
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Demos
OmniFocus to DEVONThink task migration demo
YouTube
Demo: Keyboard Maestro + OmniFocus - Creating a Dashboard Layout
YouTube
Demo - Keyboard Maestro + OmniFocus: Toggling between detailed view to simplified view
YouTube
Demo: Creating Today's Task List -Copy selected OmniFocus tasks to an Apple Note.
YouTube
Features
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Product Details
- About
- Tech Details
- FAQs
What is OmniFocus?
OmniFocus Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.
Reviewers rate Task Management and Support for Agile Methodology and Mobile Access highest, with a score of 10.
The most common users of OmniFocus are from Small Businesses (1-50 employees).
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Reviews and Ratings
(31)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
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- Pros
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- Recommendations
OmniFocus is a versatile project and task management tool that is widely used by businesses and individuals alike. With its comprehensive features and intuitive interface, it allows users to effectively control their current and future work activities. Users have found OmniFocus to be the best task manager for keeping them organized, tracking deadlines, and prioritizing work. It is particularly useful for small business owners who rely on it for general planning and organizing of projects and ideas, both for business and personal use.
OmniFocus caters to different project types and facilitates coordination of tasks, whether they need to be done in parallel or sequentially. Its ability to capture, organize, schedule, and execute work seamlessly makes it an excellent planning tool for individual use and is particularly valuable for small groups or projects managed by a single person. Moreover, organizations recognize its effectiveness as an organizational tool and often suggest using OmniFocus to employees, sometimes even offering reimbursement for its purchase.
Legal practices also benefit from the core accountability and planning features of OmniFocus. It helps keep track of deadlines, plan cases, and inform clients of case status. In addition, marketing departments utilize OmniFocus to manage content creation, daily tasks, long-term planning, and projects across multiple departments.
Overall, OmniFocus has proven to be an invaluable tool in helping users manage their tasks and projects effectively. Its robust feature set offers a comprehensive way of tracking projects at a granular level. However, it's important to note that while it excels in individual task management, it may not be suitable for team collaboration.
Rich Functionality and Flexibility: Reviewers have consistently praised the product for its rich functionality and flexibility, allowing for rapid and friction-free user adoption. Many users appreciate the wide range of features available, which cater to various needs and preferences. The flexibility of the product has been highlighted as a major advantage by numerous reviewers.
Cross-Device Synchronization: The cross-device synchronization feature is highly valued by users, enabling seamless switching between desktop, laptop, tablet, and smartphone. This ensures real-time access to data from anywhere, providing convenience and enhancing productivity. Several reviewers have commended this feature for its effectiveness in keeping their tasks synchronized across multiple devices.
Effective Task Management Capabilities: Users highly regard the task management capabilities of the product. They find it efficient in syncing tasks to mobile devices and other computers, making it easy to stay organized and on top of their responsibilities. Multiple reviewers have specifically mentioned how this feature has improved their workflow and helped them manage their tasks more effectively.
Incompatibility with Windows: Several users have expressed frustration that the product is only compatible with Apple devices, leaving Windows users unable to use it.
Lack of web interface: Some reviewers have mentioned that the absence of a web interface limits access to the product via a web browser, making it less convenient for those who prefer working on multiple devices or don't own an Apple device.
Missing features and limited functionality: A number of users have reported that certain features available on MacOS are not available in the iOS implementation, resulting in minor inconveniences. This has led some users to feel that the product lacks comprehensive functionality and may not meet all their task management needs.
Users commonly recommend the following:
-
Familiarize yourself with the Getting Things Done (GTD) principle before using the software. They suggest reading Getting Things Done to understand how to make the most of the software's features.
-
Spend time going through the tutorials, FAQs, and online videos provided by the software. This will help you fully comprehend its unique features and customizations.
-
Highly recommend using the software for personal project management and as a personal time management tool. It is excellent for organizing complex sets of tasks and projects, particularly valuable for self-employed individuals who use Mac and iOS devices. However, it may not be the best option for team task management or project management.
Attribute Ratings
Reviews
(1-3 of 3)Companies can't remove reviews or game the system. Here's why
December 25, 2019
OmniFocus overview from a small business/personal perspective
As a small business owner, I use OmniFocus for general planning and organizing of projects and ideas for both business and personal. It allows for the organization of various project types and allows you to tie specific contexts to each of them. It also allows you to coordinate projects and tasks in a way that is helpful in terms of if it is a single project or something done in parallel or sequentially.
- Brainstorming
- Project planning
- The initial setup can be a little cumbersome.
- Mobile integration is lacking.
26.428571428571427%
2.6
N/A
N/A
- It has been a good tool for my intended purpose (capturing ideas and project roadmaps).
March 28, 2019
OmniFocus: single user task manager that will greatly increase your successes at work and home
OmniFocus is an amazing planning tool. In our organization it's used at an individual level as it only recently started getting features that allow you to share tasks with others, so for very small groups and projects that are managed by a single person, it's one of the best we've ever used. OmniFocus solves many issues but for us, it does this: helps you understand all the projects at hand. All the projects that you can actually move forward with the resources available to you at that exact time. Your next step on each project that can be done at that moment.
Allows us to unblock bottlenecks caused by dependencies on others as we can see tasks that are stalled or in 'waiting' status. Our sales cycles are more based on our ability to engineer solutions more than a decision by the client, so in our CRM the to-do list and next step feature isn't helpful so we offload those sales steps into. OmniFocus to keep them moving far more efficiently.
- Ease of viewing your projects at a high-level.
- Ease of viewing what tasks need to be done at the present moment and the sorting of those tasks by availability, due date, start date, needed resources, and project.
- The visual interface is really nice to work with, the UX/UI is intelligent and intuitive.
- It's the most extensible software I've used. There is a community of people that publish compatible scripts for Omnifocus at no charge.
- The code is robust and I've almost never had a bug or a glitch that resulted in issues.
- The software syncs in the cloud between MacOS and iOS seamlessly and faster than other To-Do software. The sync aspect is available free of charge.
- The development team at Omnifocus is on top of bugs and they have been adding releases regularly to increase functionality and performance.
- While OmniFocus adheres to the GTD (Getting things done) principles, it can be used in almost any manner and you aren't stuck with just that methodology.
- While the software wasn't designed for team use, it would be amazing if it was improved to allow team use.
98.33333333333334%
9.8
N/A
N/A
- OmniFocus keeps our tasks moving forward. Using a free script you can search all your current projects for projects that have no next step assigned to it to ensure nothing falls through the cracks.
- When we serve our clients, the attention to detail we are able to give them comes from accurate tracking of what we need to deliver.
- We complete projects 25% faster than before and we can see where the bottlenecks are immediate. We have also been forced to document tasks in a more concrete manner which allows for better execution.
While Asana and others are more conducive to groups, OmniFocus is the best stand-alone task manager in almost all aspects. The visual appearance, flexibility, ability to script, predefined views, reporting, and performance.
December 12, 2017
In a class by itself
OmniFocus is the core accountability and planning tool of my legal practice. I use it to keep track of deadlines, to plan cases from start to finish, to keep track of legal or factual issues that pop up, and as a reminder for keeping clients informed as to case status and surprises that inevitably occur.
OmniFocus works along with my calendar and my practice management apps. That said, I use OmniFocus far more than I use either one. OmniFocus is far more powerful for planning and tracking than either my calendar (Fantastical) or my practice management app.
OmniFocus works along with my calendar and my practice management apps. That said, I use OmniFocus far more than I use either one. OmniFocus is far more powerful for planning and tracking than either my calendar (Fantastical) or my practice management app.
- Planning. I have created templates for case management that I can cut and past into new cases. I use OmniFocus not only to stay on track with big picture items, but to keep in mind interesting thoughts that occur to me.
- Accountability. I am better able to work ahead of deadlines using OmniFocus. OmniFocus is OS agnostic. My daily planning is done on my MacBook. I often add tasks using OmniFocus for iOS. I often use Siri to add tasks to OmniFocus while in the car ("Siri, open OmniFocus"). The dictated action items go into my Inbox, and I organize them (and clean up the almost inevitable grammar errors) when I am back in front of my computer.
- Organizing by life focus. This is my default way to organize in OmniFocus. My big categories are Family, Work, Heath, Household. Work is then broken down by (1) administrative tasks (e.g., trust accounting, billing), (2) client matters, (3) business development, (4) miscellaneous. I can get as granular as I want to get, but can always back out to the 30,000 foot view.
- Organizing by deadline. You don't have to assign deadlines to every task, which makes it helpful to keep in mind what is really important (e.g., the deadline to file an appeal).
- I would really like to see graphic presentations of how I allocate my time, what categories of tasks don't get accomplished, etc.
- I would like to see OmniFocus include Gantt chart functionality, such as allowing me to see how long it took me to accomplish a task from start to finish. Allowing me to actually input time spent, and seeing it on a Gantt chart, would be icing on the cake.
53%
5.3
70%
7.0
- OmniFocus keeps me ahead of deadlines. I certainly feel better when I file a brief early.
- OmniFocus keeps me focused on my clients and their needs and concerns.
- OmniFocus has made me more pleasant -- less stress from deadlines.
- Trello and Wunderlist
The closest analog to OmniFocus is Todoist. OmniFocus, however, runs circles around Todoist and every other to-do list and reminder system. OmniFocus is not just best in class, it is in a class by itself.
I feel somewhat incompetent saying more about how powerful OmniFocus is. I know that there are others who have done far more with OmniFocus. I am quite comfortable using it, but want to learn more so that I can improve the usefulness of OmniFocus.
I feel somewhat incompetent saying more about how powerful OmniFocus is. I know that there are others who have done far more with OmniFocus. I am quite comfortable using it, but want to learn more so that I can improve the usefulness of OmniFocus.